To receive a grant, the grantor had to clarify to himself the sphere of your interests – what exactly you are working on. You must accurately state the specific problem you are going to solve with your project. You should describe the situation that prompted you to start developing the project. You need to explain why your project is needed. The problem described should reflect the objective situation, i.e. problems outside your organization – from the lives of your customers, locals, city or country. The formulation of problems should not reflect the internal needs of your organization, unless you are looking for means to improve the effectiveness of your own organization. In particular, your lack of money is not a problem. This is evident from the fact of seeking financial assistance. It is important to answer the question, to solve what problem you need money.
You need to answer two questions: what processes in society have forced you to create your project? Who identified the problem and how? Your main task at this stage is to document the existence of the problem, therefore application should contain detailed demographic and statistical information that will help the grantor to get an idea of the scale of the problem, namely:
– A description of the part of society for which the project is designed;
– Statistical data confirming the scale of the problem;
– The results of research, expert evaluations, etc.;
– Quotes from program documents, including the UN and government agencies and the statements of their representatives;
– The methodology used to identify the problem;
– Negative consequences that will be caused by the presence of a problem if urgent measures are not taken to solve it;
– Other organizations that are currently dealing with the same problem.
You should emphasize the special role of your project in the process of solving the indicated problem. In other words, the reader of your application should not only understand by what methods you intend to solve the problem, but also make sure that the choice of these methods is based on a professional analysis of the situation. Remember two more important points: in the description of the problem, avoid common phrases, for example: “scant information is collected”, “there are no statistical data on the question”, etc. If things really are that way, be sure to draw the grantor`s attention to the thesis about the consequences of lack of information in your area of interest.
Do not assume that everyone is aware of the seriousness of your problem. Try to write per person, for the first time in life hearing about such a problem. Never use any terms without explaining along the way from the meaning. It is possible that your donor is well aware of the importance of the projects of your type, however additional evidence will be required of your competence in this matter. Include relevant statistics in the project, cite statements of representatives of the authorities (especially local ones) and scientific research works, prove that you are really going to solve a specific task. Tables and charts are not likely to enthrall the reader, so save them for the application. It is best to cite a number of the most spectacular data, clearly illustrating the situation. Be firmly aware of what the numbers you give mean.